Apostilles

Apostilles & Authentications
If you are using a Montana birth or death certificate, or a marriage/divorce search letter in a foreign country, you may be required to obtain an Apostille.

While the Office of Vital Records issues the official documents, the Secretary of State performs the Apostille/Authentication.

How to Request an Apostille
To ensure a smooth process between our two agencies, please follow these steps:

1. Request Your Document: Submit your application for a birth/death certificate or marriage/divorce search to the Office of Vital Records. 
2. Mark Your Application: Please clearly note on your application that the document is intended for an Apostille. Please note, a long form will be issued when an apostille is requested for a birth or death certificate.
3. Coordinate with the Secretary of State: Contact the Montana Secretary of State’s Office to let them know a certificate or search letter is being prepared for authentication.
4. Manage Separate Fees: * To Vital Records: Pay the standard certificate/search fee.
   • To Secretary of State: Pay the $10.00 fee per Apostille.
   • Important: Do not combine these payments. Each agency requires its own separate check or money order.

For detailed instructions and mailing addresses: Please visit the Official Secretary of State Apostilles & Authentications Page.